Exhibitor Information

Exhibitors muset set-up and break down within the designated times below.

Tuesday, June 16
7:00 am - Set Up (Exhibit Hall is Closed to non-exhibitors)
10:00 am - Exhibit Hall Opens to all Conference Attendees
4:30 pm  - Exhibit Hall Closes to all Conference Attendees

Exhibitors may leave materials in place overnight; however, the conference is not responsible for lost, stolen, or damaged items. 

Wednesday, June 17
7:30 am - Exhibitors can enter exhibit hall while it is closed.
8:00 am - Exhibit Hall Opens to all Conference Attendees.
2:00 pm - Exhibit Hall Closes; Exhibitors may begin breaking down their booths.
4:00 pm - Exhibitors must vacate exhibit booth completely. Conference Closes.

Top-tier sponsorships include the following conference registrations (tickets):

• Presenting: 4 tickets

• Platinum: 2 tickets

• Gold: 1 ticket

Additional tickets may be purchased separately if needed.

During sponsorship checkout, indicate your preferred booth location. Assignments are made based on sponsorship level and order of purchase, with higher-tier sponsors receiving priority. Final booth assignments will be confirmed in advance of the conference. Please refer to the floor plan at the bottom of this page for available locations and numbering. 

No. Presenting, Platinum, and Gold sponsorships include the option to have an exhibit booth; however, participation in the booth component is optional. Sponsorship fees are not pro-rated or discounted if the exhibit booth is declined.

No. While it is not required, having a representative at your booth during Exhibit Hall open hours is strongly recommended to engage with attendees and maximize your presence. 

Exhibitors should check-in at the main registration desk upon arrival to receive badges and conference materials prior to setting up. All attendees, including staff supporting exhibit booth set up must be registered to attend the conference.

No. Electrical access is not available for exhibit booths. Outlets are not provided, and exhibitors may not use or bring extension cords or power strips. Battery-powered devices are permitted but must be fully self-contained within your booth space. 

Each exhibit booth includes:

• one (1) 6-foot table 

• a venue-provided tablecloth

• two chairs

A wastebasket is available in the room. Please refer to the floor plan for booth locations and approximate space allocation. 

Yes, exhibitors my bring  small-scale displays such as banner stands or tabletop signage. All materials must fit within your assigned booth space and may not obstruct booths or pathways.

Yes, complimentary Wi-Fi is available at the venue; however reliability and speed are not guaranteed for exhibitor demonstrations or streaming.

No. Booths are assigned per sponsorsing organization and may not be shared or sublet without prior approval. Government agencies who choose to exhibit my share a booth (up to two per table).

Yes. Giveaways must be appropriate for a professional conference setting. Items that create excessive noise, mess, or disruption are not permitted. Outside food is not permitted: no wrapped/unwrapped candies, chips, cookies, etc. will be permitted in the exhibit hall.

No. Exhibitors are responsible for their own branding and booth signage. An exhibit hall floor plan, including firm names/logos, will be displayed on easel signage near the exhibit hall entrances for attendee reference. 

Submit your information using our online Sponsors & Exhibitor Directory Form by Wednesday, June 10 at 5 pm ET.
→ https://form.jotform.com/samedcprograms/2026FPW-DirectoryForm 

• Contact Information for your POC (Name, email, firm website)

• 100 Word Firm Profile

• Firm / Agency Logo

Please provide a high-resolution version of your company logo for use across conference materials, including the website, program, and onsite signage.

• Preferred format: PNG or JPG file with 300 dpi resolution

• Orientation: Horizontal (landscape) is strongly preferred

• Recommended size: At least 1200 px wide by 600 px tall (or similar 2:1 horizontal proportion)

• Background: Transparent or white

Logos will be scaled for various uses, including a standard website display size of approximately 200 px by 400 px, so higher resolution files ensure the best quality across all formats. Logos do not need to be exact, but horizontal formats with a similar proportion will display best across website and signage materials. 

Sponsors / Exhibitors may provide one (1) company logo for use across conference materials. To maintain consistency, multiple or combined logos are not permitted. All logos must meet these specified formatting and sizing requirements.